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Office Adminstrator I - Accounts Payable / Accounts Receivable Clerk

Company: Select Sand & Gravel
Location: Garland
Posted on: September 16, 2020

Job Description:

Office Admin I - Account Payable/Accounts Receivable ClerkWeekly, Sort, Prepare, Code, and Enter Vendor Bills to ensure adherence to company P&L guidelines including cost analysis, bill payment, invoice reconciliation, and filing.Weekly process applicable customer order delivery tickets and hauler/hauling company vendor bills.Weekly prepare and process invoicing, scan documents, and provide invoicing / A/R support to the Office Admin II - A/R Specialist as needed. Data Entry into Quickbooks and other company software. (Accurately and Efficiently)Compile/Verify new Vendor information into Quickbooks and company filing system in accordance with company processes.Ongoing maintenance of Vendor accounts:--W9s, Insurance verification, New Vendor applications, etcClerical duties, such as: filing, vendor statement reconciliation, and other admin duties as needed.As needed, facilitate monthly customer statements, invoice copies, paid receipts, etc.Maintain customer credit card compliance in accordance with company financial policies and PCI Compliance Regulations.As needed, Marketing (to include mailers and tracking), and other related office duties as required.Interface to customers via telephone, e-mail, fax.--Utilize Quickbooks, Windows Excel, Microsoft Word, and other provided software as needed to accomplish office tasks.Must be able to multi task in a fast-paced office environment.Maintain positive attitude, accuracy, integrity, and willingness to be a "team-oriented" employee.Skills/Qualifications:3 to 5 years Accounts Payable / Accounts Receivable or Office Administration experience.2 to 5 years fast-paced / multi-tasking environment.1 to 2 years Quickbooks experience.College work or College Degree preferred.Self-directed, and able to maintain an organized work-flow process.Excellent written and verbal communication skills.Strong reconciliation experience with ability to communicate with vendors or customersAbility to prioritize effectively and proactively approach tasks.Computer literacy / knowledge required. Microsoft Office (Excel and Word) Experience required.Business Acumen desirableMINIMUM REQUIREMENTSSome College Preferred / College Degree a plus.Excellent problem solving and analytical skills.2 to 4 years Administration Assistant experience - including Quickbooks Desktop preferred.Skills that relate to business operations, being self-directed, and maintaining organized work-flow processes.Computer literacy / knowledge required. Microsoft Office (Excel and Word) Experience required.BENEFITS Available for Full-Time: Group Medical Insurance, Paid Vacation eligibility after 1 year.HOURS: M-F, Full Time: 8-5PM.Pay Rate:--$19 - $23/per hour.

Keywords: Select Sand & Gravel, Garland , Office Adminstrator I - Accounts Payable / Accounts Receivable Clerk, Administration, Clerical , Garland, Texas

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