Field Office Manager
Company: Austin Bridge & Road
Location: Garland
Posted on: June 24, 2022
Job Description:
Austin Bridge & Road is currently seeking an experienced Field
Office Manager for projects in Irving, Texas. We excel at what we
do and are looking for talented professionals that want to excel
with us.The Field Office Manager responsibilities are to provide
overall direction and control over the jobsite accounting,
personnel functions, and other administrative support functions
required to support the project staff.Functional Areas of
Responsibility
- Jobsite accounts payable/receivable
- Job cost accounting
- Change order accounting
- Support of job status reports
- Owner billings
- Project insurance administration
- Personnel administration
- Payroll administration
- Jobsite office administrationSpecific Duties and
Responsibilities
- Prepare and submit monthly pay requests in accordance with
contract terms
- Oversee all field payroll functions for both hourly and
salaried employees; ensuring that all hours worked are properly
documented, coded, and reported to the Austin Accounting
Department. Receive and distribute payroll checks in accordance
with established policies and procedures
- Receive and process all invoices and pay requests from
suppliers and subcontractors, including M/WBE and subcontractor
man-hour reporting. Ensure the necessary back-up documentation is
on file before approving invoices for payment. Monitor the entire
invoice system to ensure that subcontractors and suppliers are
being paid in a timely manner. Follow up with subcontractors and
suppliers to receive appropriate back-up documentation
- Maintain the project job-cost ledgers that support pay requests
to the owner
- Work with the Project Manager to ensure that all subcontractors
have the necessary bonding and insurance documents properly
completed and on file before their scope of work commences
- Incorporate change order revisions into the schedule of
values
- Assist in preparation of the monthly job status report
- Ensure that all project cost items are coded properly according
to the chart of accounts and recorded and paid in a timely
manner
- Monitor all reports from the performance reporting system for
accuracy and consistency, and assist Project Manager in making all
necessary revisions
- Direct a variety of jobsite personnel functions, (e.g.,
pre-employment/pre-transfer physical exams and drug tests,
reference checks, new employee enrollments and orientations, group
insurance)
- Assist the Project Manager in a number of functions related to
closeout of a project to include the final billing to the
owner
- Perform a wide variety of related administrative support tasks,
(e.g., preparation of safety reports, equipment inventories and
maintenance records). Ensure that all equipment onsite is reported
for insurance purposes
- Establish and maintain the project filing system
- Perform general office and clerical duties
- Perform other duties as assignedRequirements:
- 3+ years of accounting experience working for a General
Contractor in construction
- Knowledge of accounting software programs or construction
related accounting programs
- Knowledge of MS Office
- Ability to multi-task and handle multiple deadlinesWe offer
excellent benefits including medical, dental, life and disability
insurance, and a matching 401K plan. We are proud to be a 100%
Employee Owned Company (ESOP)! To learn more about Austin, please
go to https://www.austin-ind.com/our-company/who-we-are.Austin
Bridge & Road is an Equal Opportunity Employer.About Austin Bridge
and RoadA leader in the heavy highway and transportation
infrastructure industry for more than 100 years, Austin Bridge &
Road has built landmark projects from Arizona to North Carolina,
including complex urban highway interchanges, tollways, runways,
port facilities, border crossings, automated people mover
guide-ways and specialty bridges. Our customers rely on our
expertise in construction management on conventionally bid projects
and newer procurement methods, including design-build, construction
manager at-risk and construction management/general contracting.It
is the policy of Austin Bridge & Road, L.P. to assure that
applicants are employed and that employees are treated during
employment without regards to their race, religion, sex, color or
national origin, age, disability, or any other legally protected
characteristics or status. Such action shall include: employment,
upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship,
pre-apprenticeship, and/or on-the-job training.No agency inquiries
please.Austin Industries and all operating divisions (Austin Bridge
& Road, Austin Commercial, and Austin Industrial) do not accept
unsolicited resumes, candidates' names or summaries from staffing
agencies, search firms, or third-party recruiters. Any unsolicited
resumes, candidates' names or summaries submitted to Austin
Industries, or any of its employee-owners, become the property of
Austin Industries and Austin Industries will not pay a placement
fee.
Keywords: Austin Bridge & Road, Garland , Field Office Manager, Administration, Clerical , Garland, Texas
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