Field Office Manager

Company: Austin Bridge & Road
Location: Garland
Posted on: June 24, 2022

Job Description:

Austin Bridge & Road is currently seeking an experienced Field Office Manager for projects in Irving, Texas. We excel at what we do and are looking for talented professionals that want to excel with us.The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.Functional Areas of Responsibility

• Jobsite accounts payable/receivable
• Job cost accounting
• Change order accounting
• Support of job status reports
• Owner billings
• Project insurance administration
• Personnel administration
• Payroll administration
• Jobsite office administrationSpecific Duties and Responsibilities
  • Prepare and submit monthly pay requests in accordance with contract terms
  • Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures
  • Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation
  • Maintain the project job-cost ledgers that support pay requests to the owner
  • Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences
  • Incorporate change order revisions into the schedule of values
  • Assist in preparation of the monthly job status report
  • Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner
  • Monitor all reports from the performance reporting system for accuracy and consistency, and assist Project Manager in making all necessary revisions
  • Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
  • Assist the Project Manager in a number of functions related to closeout of a project to include the final billing to the owner
  • Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes
  • Establish and maintain the project filing system
  • Perform general office and clerical duties
  • Perform other duties as assignedRequirements:
    • 3+ years of accounting experience working for a General Contractor in construction
    • Knowledge of accounting software programs or construction related accounting programs
    • Knowledge of MS Office
    • Ability to multi-task and handle multiple deadlinesWe offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee Owned Company (ESOP)! To learn more about Austin, please go to https://www.austin-ind.com/our-company/who-we-are.Austin Bridge & Road is an Equal Opportunity Employer.About Austin Bridge and RoadA leader in the heavy highway and transportation infrastructure industry for more than 100 years, Austin Bridge & Road has built landmark projects from Arizona to North Carolina, including complex urban highway interchanges, tollways, runways, port facilities, border crossings, automated people mover guide-ways and specialty bridges. Our customers rely on our expertise in construction management on conventionally bid projects and newer procurement methods, including design-build, construction manager at-risk and construction management/general contracting.It is the policy of Austin Bridge & Road, L.P. to assure that applicants are employed and that employees are treated during employment without regards to their race, religion, sex, color or national origin, age, disability, or any other legally protected characteristics or status. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training.No agency inquiries please.Austin Industries and all operating divisions (Austin Bridge & Road, Austin Commercial, and Austin Industrial) do not accept unsolicited resumes, candidates' names or summaries from staffing agencies, search firms, or third-party recruiters. Any unsolicited resumes, candidates' names or summaries submitted to Austin Industries, or any of its employee-owners, become the property of Austin Industries and Austin Industries will not pay a placement fee.

Keywords: Austin Bridge & Road, Garland , Field Office Manager, Administration, Clerical , Garland, Texas