Administrative Assistant

Company: Hi-Line
Location: Sachse
Posted on: August 4, 2022

Job Description:

Administrative Assistant

Summary

The Administrative Assistant is responsible for providing full support for Hi-Line's Chief Operating Officer

About Us

Hi-Line has been keeping America's industry running strong for over half a century. We provide timely access to over 100,000 high-quality industrial MRO products through our nationwide network of Mobile Industrial Hardware Stores. We bring both the store and service to our customers in over 30 different industries. Our wide array of products is complemented by our unparalleled inventory management services. Each store is managed by a highly trained Territory Manager who serves as a product and inventory management expert.

Responsibilities

Stores Development Report preparation and distribution
Coordinate meetings, activities, and communications on behalf of the COO
Ability to communicate effectively, both orally and in writing
Answer phone calls and emails
Receive, record, and distribute packages and mail
Copy, collate and otherwise prepare reports for mailings, meetings, and other correspondence
Ability to maintain and update logs, files, and records with a high degree of accuracy
Assist in the preparation of meeting agendas, talking points, and presentation materials
Schedule and manage calendars and complex travel arrangements across different time zones for multiple people
Prepare "Territory Fact Sheets" for all territories
Print out documentation from ATS for candidate packet construction
Communicate Territory Manager Experience (TMX) and Dallas Review itineraries with TMs, Sales Management, and applicants
Maintain Google mapping system of territories and advise Accounting of any boundary changes
Keep original territory assignments for all TMs and specified account(s) log
Send out packets to applicants
Utilization of mapping system - preparation of 'Pretty Maps' for potential territories
Responsible for pulling personality assessments profile, surveys, and other items
Post ads and maintain a spreadsheet of all open territories
Organize and prepare TMAC
Assist with PHC planning
Travel as required
Performs additional administrative duties as needed

Qualifications

High integrity level(s)
Precise proofreading skills
Keen attention to detail
Ability to multi-task with high organizational skills
Excellent communication and interpersonal skills
Demonstrates good judgment and discretion
Fast learner
Great presentation skills on the phone and in-person
Develop and execute a personal time management plan

Benefits:

Competitive compensation
Paid vacation and sick leave
401(k), health, dental, and life insurance
A 61-year history of steady growth as a privately-held, essential, Dallas-based company
Healthy work environment
A debt-free business

Equal Opportunity Statement:

At Hi-Line, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and our associates without regard to race, color, religion, age, sex, national origin, disability, protected veteran status, sexual orientation, gender identity/expression or any category protected by applicable law.

Keywords: Hi-Line, Garland , Administrative Assistant, Administration, Clerical , Sachse, Texas